Job Information
AECOM Executive Assistant in Taguig City, Philippines
Company Description
Work with Us. Change the World.
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
We're one global team driven by our common purpose to deliver a better world. Join us.
Job Description
The Executive Assistant is responsible for providing administrative support to one or more executives, performing day-to-day tasks such as coordinating diaries, preparing materials for meetings, organizing and managing data, and serving as a liaison with other departments. A valuable asset to the executive team, the Executive Assistant is expected to communicate effectively, display a strong sense of professionalism, resourcefulness, and the highest degree of confidentiality.
Primary support for the West Offices
Including all the associated assigned tasks
Office spreadsheet data (Teams)
Act as liaison between FM and landlords re: payments, etc.
Supplier onboarding process
Supplier invoicing and follow-up
PO creation as needed
Occupancy Reporting for West
Review and distribute weekly West Occupancy Report
Sustainability Reporting for West
Data collection site utility invoices for the West offices and enter into the West Region spreadsheet
Parking and Storage for all West Offices
Data collection of site parking and storage costs and enter in the West Region spreadsheet
Submit ZAP forms
Iron Mountain for Americas
Code and/or ensure all invoices are set up with proper regional PO number in Coupa and process via Coupa
Safety Incident Reporting
Maintain the Safety Incident Reporting spreadsheet on a monthly basis for the RFM’s to enter follow up notes
Qualifications
Must have a background inn Facilities who understands Facilities management.
Candidates must be open for night shift schedule (9pm to 6am).
Candidates must be open for hybrid work setup (AECOM's Freedom to Grow Initiative).
Experience working with MS 365 particularly Word, Excel, Outlook, and PowerPoint required
Highly motivated with ability to function well in a fast-paced environment
Good interpersonal, organizational, and communication skills
Attention to detail with an ability to deliver accurate documentation and task completion
Proven verbal and written communication skills
Experience drafting reports and correspondence
Experience managing multiple and changing demands, details, and deadlines
Experience working with a global team
Good understanding of administrative and vendor support functions
Experience with project coordination and budget tracking
Experience with Sharepoint is a plus
Additional Information
Ability to effectively communicate and collaborate within a varied audience and internal and external customers. (Communication)
Ability to maintain good customer relationship with the ability to suggest ways to improve customer support customer experience (Customer Service)
Ability to be thorough and meticulous in completing assigned tasks and identifying errors, duplicates, & discrepancies through defined methods. (Attention to Detail)
Ability to identify and resolve simple to moderate with the ability to provide resolution alternatives by following defined policies and procedures. (Problem Solving)
About AECOM
AECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $14.4 billion in fiscal year 2023. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM.
Freedom to Grow in a World of Opportunity
You will have the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.
You will help us foster a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.
AECOM provides a wide array of compensation, benefits and well-being programs to meet the diverse needs of our employees and their families. We’re the world’s trusted global infrastructure firm, and we’re in this together – your growth and success are ours too.
Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm – access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.
All your information will be kept confidential according to EEO guidelines.
ReqID: J10118078
Business Line: Geography OH
Business Group: DCS
Strategic Business Unit: GBS
Career Area: Administration
Work Location Model: Hybrid
Legal Entity: AECOM Global Business Services - Philippines ROHQ